Smarter Locker Management Through Cloud-Based Software
Modern organizations need locker systems that are as flexible and data-driven as their daily operations. The Keynius software is an innovative cloud solution that is highly reliable, secure and customizable. A solution that is truly plug & play and easy to manage and use. A solution that unlocks a thousand possibilities to make use of a locker wall for storage, product rental, vending and dispense and many more. Making a locker wall smart also includes that it should be fully automated, can be used from multiple platforms and provides us with valuable data insight.
What kind of software we have?
Keynius App
Smartphones offer a lot of functionality to their users, and it is a no-brainer that smartphones should also help us to make use of our lockers. Keynius provides a user-friendly smartphone app, downloadable on the App Store and Play Store. The Keynius App was not just made for users, but also for administrators, offering extra functionalities to manage a locker wall.
Keynius Smarty
Having a terminal with touchscreen on a locker wall provides locker users with an easy and fast way to operate their lockers on the spot. The Keynius Smarty is user-friendly, highly customizable and, last but not least, looks great on your locker wall. Like the smartphone App, the Smarty offers extra functionalities to administrators for managing lockers.
Keynius Portal
Being able to customize a solution to your specific needs and requirements is important. The Keynius Portal provides you with all the tools to configure the whole solution as you see fit. Furthermore the Portal is the ‘home’ for administrators, containing the most extended functionalities. The Portal additionally keeps track of important data - both historical as well as real-time - that can be used for data insight about the operation of lockers.
Keynius Online
Keynius Online is the perfect and innovative solution for processing one-time and/or large numbers locker users at once. Use the Keynius Portal to quickly set up your own dedicated, user friendly locker website with your own logo, prices and business rules. Users just need to scan the QR-code and they are ready to pay for and start using their locker.
3rd party software integration
Keynius supports many API's to integrate with your existing software systems. Topdesk, iProtect (keyprocessor), Siemens Siport, AEOS, Azure Active Directory, Paxton, Loxis and Receptlocatie. We also offer tailored integrations.
What does Keynius' software suite do for you?
Centralized Locker Management
The Keynius platform connects all lockers in a single cloud environment. Administrators can assign, open, and monitor lockers from anywhere, while automatic logs and alerts ensure full accountability and easy reporting.
Flexible Authentication Options
Integrate your existing systems effortlessly. Employees, students, or visitors can access lockers using RFID badges, QR codes, PINs, or the Keynius mobile app—no manual setup or separate credentials required.
Advanced User Experience
From self-service check-ins to automated access recovery, Keynius focuses on user convenience. Its intuitive design minimizes help-desk requests and allows instant, secure access to personal or shared lockers.
Powerful Analytics & Integrations
The software delivers detailed insights into locker usage and occupancy, helping organizations optimize space and resources. With open APIs and Microsoft Azure infrastructure, integration into HR, facility, or ERP systems is straightforward and secure.
Cost-Efficient & Scalable
No local servers or license maintenance required. Updates happen automatically in the cloud, keeping every locker connected, secure, and compliant without technical overhead.
With Keynius Locker Software, your lockers become an intelligent part of your digital ecosystem—responsive, efficient, and always in sync with your organization’s needs.
FAQ about Smart Lockers
How does the Keynius locker system work?
Keynius lockers combine smart electronic locks - smart locks and battery locks - with cloud-based software and optional local controllers via our Smart Home Teacher and Students.
Locks connect via LAN or Bluetooth to the Keynius platform, allowing users to authenticate, open, and manage lockers through touchscreens, RFID, PIN, or mobile app.
Admins control access rights, monitor usage, and configure lockers remotely via the Keynius Portal.
Can I customize the locker design and materials?
Yes. We are the only smart locking provider that owns every part of our supply chain, which includes all components, hardware, cabinetry, and software. This allows us to offer the most customizable smart lockers in the industry.
Lockers are available in multiple materials and colors:
Steel, powder-coated in standard RAL colors.
Wood-based panels with extensive Egger color finishes.
HPL laminate for high-durability indoor/outdoor use.
Outdoor waterproof steel version.
Each locker supports optional side panels, bases, benches, and color branding, or vinyl wrapping, as well as your selection of lock type, connection type, and many other custom add-ons.
Is the platform cloud-based or do I need local servers?
The Keynius platform is fully cloud-managed, requiring no local servers. Hardware like Smart Home Teacher/Student units and Battery Locks connect to the cloud via LAN or Bluetooth and are configured through the Keynius Portal or App.
What authentication/access methods are supported?
Supported authentication methods include:
PIN (capacitive keypad or mobile-assigned)
RFID (MiFare, HID, NFC, Apple Wallet)
Mobile app (BLE) for remote and Bluetooth access
QR code scanning (QR Reader IP65)
Payment terminals can optionally authenticate via debit/credit contactless systems.
How secure is the system and where is the data hosted?
Hardware is certified to CE, FCC, UKCA, and RoHS standards, with IP-rated protection up to IP65 for outdoor units.
Locks feature encryption, motorized mechanisms, and mechanical overrides for fail-safe access.
All data, including access logs and credentials, is stored securely in Keynius’ EU-hosted cloud environment compliant with European data protection standards.
Can Keynius integrate with our existing software?
Yes. The system offers open APIs for integration with HR, facility, payment, or booking systems. Payment terminals support remote configuration through the Terminal API.
View our existing integrations here.
What industries or use cases is Keynius suitable for?
Keynius offers a modular, flexible design which makes it compatible for nearly every industry and use-case.
Our most common sectors include:
- Corporate offices (personal storage, hybrid desks)
- Education (student lockers, IT device storage)
- Logistics and retail (parcel and click and collect)
- Leisure, hospitality, and healthcare (staff or visitor lockers)
What’s included in the setup and onboarding process?
Every project is different and requires its own scope, but we strive to offer a consistent and repeatable solution as much as possible to streamline our effectiveness and the quality of service we're able to deliver.
1. Design phase: Configure cabinet models, lock types, and finishes.
2. Installation: Connect Smart Locks to the Smart Home or cloud (plug-and-play).
3. Software setup: Locker walls created in the Keynius Portal; access rights assigned.
4. Training: Admins and users onboarded via the app guide.
5. Support: Remote monitoring, software updates, and Keynius support line.
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