Secure, Automated, Daily Asset Tracking
Assets are expensive and should never go missing. Keep track of every item with user-based access permissions and audit logs to always know the status of every single asset.
200
Number of Smart Locker Walls installed
2
Floors are spread out across multiple floors
3
Staff can access lockers by App, badge, or PIN
-35%
Reduction in tool loss
+800
Number of smart lockers implemented
11
Different workshop locations
Keynius has secured some of the most recognized companies assets with our smart lockers:
Scalable IT & Asset Management Lockers
Integrate RFID, QR-code or BLE Bluetooth to build a smart locker system for company assets.
Eliminate manual checkouts
Replace checkouts and paper logs with automated locker authentication, digital audit trails and secure equipment tracking.
Maximize equipment uptime
With our smart locker wall you monitor battery status and real-time usage of company resources from one cloud-based platform.
Enhance operational security
Lock and track assets using role-based authentication via app, badge or PIN. Use real-time reports to monitor locker usage and secure equipment.
Intelligent storage and dispense locking systems
Automated Asset Tracking
Every item is logged and timestamped by user, so you always know its usage history and can keep track of its status.
User Authentication
Ensure only authorized users can access specific assets and integrate with your existing ID systems.
24/7 Secure Access (or not)
Let users access important items on your preferred schedule, while relying less on help desk support.
Scalable Build
Add lockers as you need them - even across different sites - and manage them all from a central admin dashboard.
Keep Equipment Charged
With in-locker charging, equipment is always ready for the next person to use.
Would you like to receive a customized offer for you?
Request a DemoSmarter Controls to Protect Your Assets
Track, manage, and secure your assets with a storage solutions that’s built around your existing infrastructure.
Configure & Integrate
Connect Keynius to your HR system or Active Directory and set access rules for IT & asset management.
Install & Sync
Lockers link directly to the Keynius cloud for live tracking and audit trails. Each action (checkout, return, or maintenance) is logged, giving full visibility and providing admins with data-driven insights.
Launch, Track, Maintain
Automate asset handovers, schedule updates or repairs, and add smart sensors like weighted lockers to verify correct returns. The result: less manual work, fewer losses, and total process control.
Reliable IT & Asset Management
25K+
45%
35%
99.9%
Recommended smart lockers for your asset management needs
With years of industry expertise, our core models have been pre-tailored to meet your asset management needs. From there, you can customize details for a perfect, one-of-a-kind system, built just for you.
Make your storage even smarter with
Peekaboo Windows
All Add-ons will be available soon. In the meantime, feel free to contact our Sales team for more information.
Charging Stations
All Add-ons will be available soon. In the meantime, feel free to contact our Sales team for more information.
Weighted Lockers
All Add-ons will be available soon. In the meantime, feel free to contact our Sales team for more information.
Ventilation
All Add-ons will be available soon. In the meantime, feel free to contact our Sales team for more information.
Why IT Teams Trust Keynius
Purpose-Built for Accountability
Every item is digitally tracked and logged, eliminating loss and manual oversight.
Condition Capture and Service Workflow
Devices flagged for service at the locker prevent downtime before it happens.
Charging and Battery Health Monitoring
Integrated charging keeps equipment ready, while telemetry prevents downtime.
Ticketing Integration
Connect to ITSM, ERP, or MDM systems for automated issue logging and lifecycle tracking.
Compliance and Audit Ready
Full traceability of every handover, ensuring accountability for sensitive or regulated hardware.
Scalable Across Sites
Manage thousands of assets and lockers through a single cloud dashboard.
Would you like to receive a customized offer for you?
Contact Sales
All backed by Global Standards for Privacy & Security
Whether it’s directly through a terminal installed at the locker or one of our various.
Frequently Asked Questions
How can smart lockers help manage IT equipment and company assets?
Smart lockers help manage IT equipment by providing secure, trackable storage that logs every issue, return, and user interaction. Each transaction is recorded in the Keynius cloud, giving administrators full visibility of who accessed which item and when. This reduces loss, improves accountability, and automates handovers for laptops, tablets, and peripherals.
Can the lockers automatically assign and release devices for employees?
Yes. The Keynius platform supports automatic assignment and release using Flex (one-time or timed) scenarios. Devices can be checked out when an employee authenticates, and the locker will automatically release or lock again after return, eliminating the need for manual oversight.
How does the system track which employee has borrowed or returned a device?
The Keynius locker system records every access event with time, user identity, and locker ID. These logs sync to the cloud and can be viewed or exported for auditing. When integrated with HR or IT management software, this tracking ensures full traceability of company assets.
Can IT administrators remotely unlock or reassign lockers if needed?
Yes. Administrators can remotely open lockers, assign or remove user permissions, and monitor locker status via the Keynius Portal or mobile app. The system allows full remote control for emergency retrievals or equipment redistribution across departments.
What happens if a locker loses power or network connection—can IT still access the equipment?
Yes. In case of power or network loss, Smart Lock René units can be opened mechanically, and Smart Home controllers maintain offline functionality. Battery-powered LEO locks can be accessed via Bluetooth or recharged through USB-C for temporary power.
How secure are smart lockers for storing high-value IT assets like laptops or phones?
The Keynius locker system is highly secure for valuable assets. Each unit includes reinforced steel or HPL doors, tamper-resistant hinges, and locks rated for over 100,000 cycles. Access control uses encrypted credentials via RFID, PIN, or mobile app, and all user actions are logged in the EU-hosted Keynius cloud environment.
Can the locker system integrate with existing IT service management (ITSM) or inventory software?
Yes. The system can integrate with external ITSM or asset management tools through open APIs. Integration allows real-time synchronization of equipment status, automating ticket closure or device issuance workflows.
Is it possible to restrict access to lockers based on employee role or department?
Yes. Access rights can be role-based and time-based. Administrators can define which users or groups can access specific lockers or timeslots through the Keynius Portal. This ensures only authorized personnel handle sensitive IT or departmental assets.
Can the system send alerts or notifications when items aren’t returned on time?
Yes. The Keynius platform can trigger notifications or reminders when a locker is overdue or still occupied after a scheduled return window. These alerts can be sent via email or system dashboard, helping IT teams recover assets quickly.
How scalable is the system for larger IT environments with multiple storage locations?
The Keynius system is modular and easily scalable. A single Smart Home Teacher controls up to 13 Students, supporting 224 locks. Multiple lockerwalls can be connected across different sites, all managed centrally through the cloud—ideal for large IT departments or enterprise-wide asset management
Manage Your Assets Smarter with Keynius Smart Lockers
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