vGreet by Vpod
Connect vGreet visitor management and virtual reception workflows with Keynius smart lockers for secure visitor storage, delivery handover, contractor lockers, and controlled item collection.
Services
- Visitor and employee check-in through vGreet
- Virtual reception and front-of-house workflow support
- Delivery handling, visitor pass printing, feedback, analytics, and branded visitor journeys
- Keynius lockers for visitor storage, parcel handover, contractor lockers, and controlled item collection
Industries
- Corporate offices and headquarters
- Multi-tenant buildings and receptions
- Corporate hospitality and workplace experience teams
- Facility management providers
- Campuses, event venues, and high-footfall reception environments
Why Keynius + vGreet by VPOD matters
vGreet is a visitor management and virtual reception system for visitors, employees, deliveries, and front-of-house processes. The platform supports brand customization, accessibility-focused UI, six languages, visitor pass printing, opt-in/out photo capture, visitor feedback, analytics, real-time content, remote maintenance, patch management, anti-virus protection, and 24/7 monitoring.
With Keynius, the visitor or reception journey can continue into secure smart-locker workflows. Visitors can temporarily store personal belongings, deliveries can be handed over securely, contractors can collect site-specific items, and front-of-house teams can move routine handovers out of manual reception queues.
Where configured through the required third-party integrations, vGreet can also support QR-code check-in, pre-registration documents, host notifications, access-control integration, and indoor wayfinding. Keynius adds the secure physical handover layer for storage and item collection.
Compatibility
- vGreet visitor management and virtual reception workflows
- Keynius visitor lockers, workplace lockers, parcel lockers, and asset lockers
- QR-code check-in and pre-registration flows where the required third-party integration is configured
- Host notification, access-control, and wayfinding workflows where configured
- Reception, delivery, contractor, and visitor-storage use cases
Access Methods
- Visitor or employee check-in through vGreet
- QR-code check-in and pre-registration documents where configured through third-party integration
- Printed visitor pass where configured
- Access-control integration for turnstiles, entry, and exit points where configured through third-party integration
- Final locker access method depends on the selected Keynius workflow and site configuration
Integration
- Visitor-management and locker-workflow integration
- Front-of-house event mapping
- Locker assignment for visitors, contractors, deliveries, or item collection
- Optional connection to host notification, access-control, QR, or wayfinding workflows where available
- Operational reporting and feedback loops for reception teams
Best For
- Visitors who need temporary secure storage
- Receptions managing deliveries, personal belongings, or controlled item handovers
- Contractors collecting keys, tools, badges, or site equipment
- Workplace teams combining digital reception, visitor communication, wayfinding, and secure storage
- Buildings that want a more polished visitor arrival and handover experience
Integration Enablement
- Map which vGreet check-in, visitor, employee, delivery, or contractor flows should trigger or support Keynius locker actions.
- Define locker zones, user groups, retention rules, handover logic, and operational exception handling.
- Confirm which third-party integrations are required for QR-code check-in, host notifications, access control, or wayfinding.
- Validate GDPR, opt-in/out photo capture, visitor-feedback, analytics, and data-retention policies with the customer team.
- Test the end-to-end journey with reception, facilities, IT, security, visitors, employees, and contractors before launch.
Sample Use Cases
- A visitor checks in and receives a temporary locker for personal belongings.
- A delivery is logged at reception and placed securely in a locker for the correct recipient.
- A contractor collects keys, badges, tools, or equipment through a controlled locker flow.
- A reception team combines visitor registration, visitor pass printing, and secure storage in one front-of-house workflow.
- A guest is guided from check-in to meeting room and storage using the configured visitor journey.
Integration Enablement
Step 1
Identify the vGreet workflows in scope: visitor check-in, employee check-in, delivery, contractor, reception support, or wayfinding.
Step 2
Define when a locker should be assigned, opened, released, expired, or audited.
Step 3
Confirm required third-party integrations for QR code, host notification, access control, or wayfinding.
Step 4
Configure Keynius locker zones, roles, notification or handover logic, retention rules, and exception workflows.
Step 5
Run acceptance testing with reception, workplace, facilities, IT, security, visitors, employees, and contractors.
Technical Requirements
Software
- Active vGreet environment with agreed visitor, employee, delivery, or contractor workflows
- Keynius Cloud environment and locker workflow configured for the intended use case
- Required third-party integrations for QR-code check-in, host notification, access control, or wayfinding where applicable
- Configured visitor types, locker zones, handover rules, and retention settings
Network
- Stable connectivity for vGreet kiosks, Keynius locker controllers, and any access-control or wayfinding systems in scope
- Remote maintenance, patch management, monitoring, and support expectations agreed before launch
- Firewall and security requirements reviewed by customer IT
Credentials
- Approved vGreet and Keynius administrator or integration access
- Service credentials for third-party systems where required
- Test visitor, employee, delivery, and contractor journeys
- Operational ownership documented across reception, facilities, IT, and security
Data and governance
- vGreet is designed to be GDPR compliant and not store personal data on the device
- Exchange only the data needed for check-in, locker allocation, handover, and audit
- Document opt-in/out photo capture, visitor feedback, analytics, and retention policy
- Restrict configuration, reporting, and locker data access to authorized teams
Need help with the Integration?
Our integration specialists are ready to guide you through the setup process.
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